Let us understand ROC Compliances for Private Limited Company

All the registered companies in India are governed by the Companies Act, 2013. This act has made certain laws which limit the operations of businesses by legal means. Every State and Union Territory registers no. of companies every year through Registrar of Companies (ROC) which is directly regulated by Ministry of Corporate Affairs (MCA). Main role of ROC is to ensure fulfilling of statutory requirements on time and penalize for the same if missed to file on time. India has total 22 ROCs associated with respective states. Compliances vary with respect to company type and thus every company has to file all the compliances applicable to them. If any company failed to file all necessary compliances on time, they suffer from heavy penalties and fine. Thus we suggest you to file your company compliances on time or let us handle that work load so that you can focus on your business operations and development.

Contact us now and let us take load of filing ROC compliances for you.

Compulsory ROC Compliances for Private Limited Company

All private limited companies have to file following compliances compulsorily every year, failing of which may cost you heavy penalties.

Board Meetings
It is mandatory for every private limited company to hold at least four board meetings in a year or at least 1 meeting in each quarter. For each board meeting presence of 1/3d or 2 directors is must. Details, decisions and conclusions of meeting should be filed in terms of ‘Minutes of Meetings’ and must be maintained at registered office of the company.

Annual General Meeting (AGM)
It is also mandatory for every private limited company to hold shareholders meeting once in a year. Taking decisions related to approval of financial statements, declaration of dividends, appointment or reappointment of auditors, etc. must be main purpose behind this meeting. City of the register office of the company must be the location for conducting such Annual General Meetings.

Auditor Appointment
It is also mandatory for every private limited company to appoint an auditor using form AD-1 within 30 days once they register their company. Statutory audit of the company is handled by the Auditor. If your company fails to appoint auditor within 30 days, Registrar would penalized you or even strike-off your company.

ROC Filings
It is must for every private limited company to keep government updated with the information regarding operational status of the company. For this purpose, form MGT-7 need to use for annual return and form AOC-4 need to use for financial statement.

Statutory Registers and Records
Various activities related to sales, marketing, purchase, tender, administration, board meetings etc. happens in a company and company must maintain information of all those things in registers. Thus it is also mandatory for every private limited company to maintain registers like Register of Directors, Register of Member, Register of Contracts, Register of Charges etc. All these registers must be maintained and made available to ROC as and when required from register office of the company.

Event Based Compliances for Private Limited Company

Apart from compulsory ROC compliances, there are certain event based compliances which has to be filed as and when respective event occurs. These events are listed below:

  • Change in Paid up Capital of the Company
  • Giving Loans to other Companies
  • Receipt of share application money
  • Giving Loans to Directors
  • Allotment of shares
  • Change in the statutory auditors
  • Transfer of shares
  • Appointment/Resignation of directors
  • Executing agreement with related parties
  • Change in the Bank signatories

For simplicity, various forms are made available by ROC pertaining to each event. Every private limited company must inform ROC of the respective event through these forms. If your company fails to file these event based compliances, heavy penalties would be charged.

ROC Annual Maintenance Contract (AMC) offered by Matriye

We know how it is difficult to file annual ROC Compliances and at the same time concentrate on increase in sales and look for expansion. Thus we are here to assist you in filing your ROC compliances on time so that you can focus on your business operations. We offer very competitive Annual Maintenance Contract (AMC) packages for ROC compliance that will surely suit your needs.

Hurry Up! Contact us now for more details.

  • 1500* /Month
    Professional fees

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